Contribute Home

Connecting to a website

The Contribute Workspace

Working with webpages

Inserting images, and buttons

Working with tables

Working with Links

Getting web page drafts and files reviewed by others

Windows Keyboard Shortcuts
Mac Keyboard Shortcuts
Links
 
spacer
spacer
Contribute > Getting web page drafts and files reviewed by others
spacer
Getting web page drafts and files reviewed by others
spacer

You can use the draft review process to get web page drafts and files reviewed before they are published. You can use the e-mail review process to post web page drafts for review.

Note: The draft review process only applies to web page drafts. It is not applicable to blog entry drafts.

Using the draft review process

The Contribute draft review process lets you easily send web page drafts to other Contribute users for review. You can also send files for review directly from your computer.

Note: The draft review process only applies to web page drafts. It is not applicable to blog entry drafts.

This review process lets you get feedback and collaborate with others on a web page draft or file. Reviewers can see your draft, then edit it, publish it, and send it to another reviewer, or delete it.

Sending a web page draft for review

The Contribute draft review process lets you send a web page draft to other Contribute users so that you can get feedback before you publish it. Or, if your role doesn’t allow you to publish directly to the website, you might need to send the draft to someone who can review the draft and publish it.

For more information about the draft review process, see “Understanding the draft review process”.

To send a draft for review:

  1. Click Send for Review in the toolbar, or select File > Actions > Send for Review. [View MAC Image | View PC Image]
  2. Select the Send the draft to another Contribute user option, and then complete the dialog box.
    You can send the draft to any user who has connected to this website.
    For information about options in the dialog box, click the Help button.
  3. Click Send.
  4. If the Send New Page dialog box appears, you can change the draft’s filename or click Choose Folder to select the folder from where you want to publish the file. Then click Send.
    Note: The current folder location appears in the web address under the filename.
  5. If the Send Linked New Files dialog box appears, you can click the names of the unpublished linked pages, and then change the filenames and folder location. Then click Send All.

Contribute sends the draft to the reviewer.

To undo the sending of a draft:

  1. Click the Draft Console link in the Pages panel.
  2. The draft console appears.
    If you have just sent the draft and are still viewing it in the Contribute window, you can click the Undo Send button and skip the rest of this procedure.
  3. Select a draft in the Sent Drafts section.
  4. Contribute displays the draft.
  5. Click the Undo Send button in the toolbar.

You can use this option if you were the last person to send the draft for review. If, however, you send the draft to someone to review, and that person sends the draft to another reviewer, you cannot retrieve the draft because you were not the last person to send it for review.

The draft disappears from the reviewer’s Pages panel and appears in your Pages panel.

Sending a file for review from your computer

You can send a file that is on your computer to another person to review or publish for you

To send a file for review directly from your computer:

  1. Select File > Send File from My Computer.
  2. The Select File dialog box appears.
    Note: You cannot select HTML files or dynamic file types, such as JSP. If you select an invalid file type, Contribute warns that you cannot select this file and provides a complete list of invalid file types.

    If you have connections to more than one website, the Select Website dialog box appears.
  3. If the Select Website dialog box appears, select the website where you want to add the draft for the file for review, and then click OK.

    The website list includes any website you are connected to. The reviewer you want to send the file to must also be connected to the website you select.

    The Send for Review dialog box appears.

  4. Select the name of the person you want to review the file you are sending from your computer, enter comments for the reviewer, and then click Send.
  5. The Send New Page dialog box appears.
  6. You can change the filename, or click the Choose Folder button to save this draft in another location, and then click Send.
    Note: The current folder location appears in the web address under the filename.

Contribute sends the file to the reviewer.

Tracking your web page drafts

After you send a web page draft for review, you can track it to see what the reviewer does with the draft.

To track your drafts:

  1. Click the Draft Console link in the Pages panel.
    Note: The Draft Console is not available if you don’t have a website connection that has an administrator assigned.

    The Draft Console displays links to all the drafts you have sent and all the drafts you’re editing or reviewing. Each sent draft also has status information.

    Contribute removes published and deleted drafts from the Draft Console every 30 days. If you would like to manually remove outdated drafts, press Control+Shift while selecting View > Refresh Drafts.

  2. If you would like to view a draft, select the draft title.
    The draft appears in Contribute; you can click the Draft Console link to return to the Draft Console.
  3. To update your view at any time, do one of the following:
    • Click the Refresh drafts icon Draft Review Icon at the bottom of the Pages panel.
    • Click the Refresh button in the Draft Console.
    • Select View > Refresh Drafts.
  4. When you finish viewing the Draft Console or the draft you selected, select the browser or another draft in the Pages panel.
spacer
||||||| Updated: 06/22/2010
spacer